The good news is that by keeping an Unfinished Business List, Town Clerk Brent Larmer is doing a good job of keeping track of the promises by Council and Staff to look after issues. In most cases, the “business” listed was the result of a motion by Council asking a particular Department to report back to Council at a specified date. The bad news is that target dates are often not met. But there is some progress: since September last year, three items have been completed although with new ones added the overall number of items has been fairly steady. Transparency has improved since there are now more details in the status reports. By my count, of the 14 projects still unfinished, six items are later than the date requested by Council, three have taken over a year (although no dates were specified) and five are on track. There’s more detail below.
Unfinished Business Summary
All items included but with abbreviated descriptions. Responsible Department in italics.
Colours: Late; More than 1 year since requested; On-Track.
Project: Review setting up a social planning and/or community development advisory committee to determine how affordable housing and other community health priorities fits within a municipality’s strategic plan. Legislative Services.
Due: June 2019.- requested January 2019
Status: Staff are currently working with the County and with the Northumberland Affordable Housing Committee on 2 Affordable Housing projects as well as on the Affordable Housing CIP. 50% complete.
Project: Develop a Long Service Recognition Policy. Human Resources.
Due: Requested September 2019. No due date specified.
Status: This is on the Municipal Corporate Policy Review Team Agenda. A report should be presented to Council by May 2021. 80% complete.
Project: Investigate and report on Crime around Transition House. Multiple Departments.
Due: February 2020 – requested December 2019
Status: Police report was provided in March 2020. It was then lost but since tracked down. 50% complete.
Project: Put together an inventory of potential municipal-owned surplus lands, buildings and/or facilities. Report on Cobourg News Blog here. Planning and Development Services Department
Due: March 2021 – requested November 2020
Status: Referred to a new Ad Hoc Committee who will provide a recommended shortlist and implementation plan to Council by September 13, 2021. On Track.
Project: Draft an Accessible services policy to address Driver responsibilities. Legislative Services and Public Works Departments
Due: June 2020 – requested January 2020
Status: Will come back to Council with the draft policy for review in Spring 2021. 80% complete
Project: A Citizen asked “Can a Cannabis odour in a back-yard be stopped?” Requires a by-law review. Protection Services
Due: Requested 14 December 2020 with no due date specified.
Status: Staff is reviewing.
Project: Investigate the Innisfil ridesharing transit model and report on its viability in Cobourg. Legislative Services.
Due: June 2020 – requested January 2020
Status: On hold as a result of the Public Works On-Demand Transit Trial
Project: Update Taxi by-law to regulate Uber etc (when they get here) plus encourage accessible taxis. Legislative Services
Due: Requested January 2020 but no date set.
Status: On hold during the COVID-19 Pandemic. Consultation with taxi companies and the public wanted. Meanwhile an updated by-law helps. Since the pandemic took hold, the Town has not heard from 3 companies that might be interested in providing an accessible service. By-Law should be completed in 2021.
Project: Decide on operational model of how to handle Animal Control when Cobourg exits current agreement at end of 2021. Legislative Services
Due: Requested Jan 2020. Required before budget deliberations for 2022.
Status: On Track
Project: Report on feasibility of suggestion by Judy Sherwin – primarily that residents pay a lower parking fine than visitors. Legislative Services
Due: Requested January 2020 – no date specified
Status: Staff will provide Council with a report if still considered a priority.
Project: Draft a Flood Mitigation and Response Plan. Chief Administrative Officer
Due: September 2020 – requested April 2020
Status: This report is currently underway and has been placed on hold due to a Staff Member currently being on leave.
Project: Prepare an MOU for the Cobourg Library. Chief Administrative Officer
Due: June 2020 – requested February 2020
Status: Complete as of May 17, 2021.
Project: Obtain a legal opinion on Cobourg’s authority over the harbour. Community Services
Due: Requested July 2020.
Status: Complete. (Report on Cobourg News Blog here)
Project: Strike a joint working group to create a consolidated safety procedure and emergency manual – Aquatic Safety Audit. Community Services
Due: Ahead of the 2021 boating season – Requested July 2020.
Status: Meetings have been ongoing throughout the start of the year. Waiting to hear back on the legal opinion prior to any finalization.
It should be noted that this Unfinished Business list is on the Agenda of every Council meeting but it’s rarely reviewed – just accepted.
Reviews of Unfinished Business by Cobourg News Blog
Council’s Unfinished Business Lists
Note that some of these lists have links to Council Meetings or Minutes which no longer work because Cobourg’s Civic Web is now offline Note also that headings of these pdfs often have out-of-date “As of” dates. Dates shown below are correct “As of” dates.